{"ID":82,"SpaceID":3,"PageID":11,"CreateCopyOfID":null,"HasCommentsThread":false,"SeoTags":{"OpenGraphTags":[{"ID":"og:title","Name":"Privacy Policy"},{"ID":"og:type","Name":"website"},{"ID":"og:url","Name":"https://www.bagshottennis.co.uk/Cms/Spaces/POLICIES/Privacy+Policy"}],"NonOpenGraphTags":[]},"Path":"Privacy+Policy","Title":"Privacy Policy","Author":{"ID":2,"Name":"Kelli Bruzas","CompanyName":null},"Version":3,"IsDraft":false,"IsOldVersion":false,"PublicationDate":"18/05/2021 08:29","VersionDescription":"v3 - Privacy Policy - Kelli Bruzas - 18/05/2021 08:29","HideHeader":true,"IsFullWidth":false,"Blocks":[{"Columns":[{"Width":12,"WidthClasses":"col-md-12","Type":"HTML","Content":"\u003ch1\u003ePrivacy Policy\u003c/h1\u003e\n\u003ch2\u003eIntroduction\u003c/h2\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eFor the purposes of the General Data Protection Regulation (\"GDPR\") and UK data protection laws, the controller is BAGSHOT and CRAWLEY RISE LAWN TENNIS CLUB (the “Venue”) of College Ride, Bagshot. \u003c/span\u003e\u003c/p\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cstrong\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eAbout this document\u003c/span\u003e\u003c/strong\u003e\u003c/p\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eThis privacy policy sets out the way we process your \u003cstrong\u003epersonal \u003c/strong\u003edata and we’ve created this privacy policy to make sure you are aware of how we use your data as a member of our tennis venue.\u003c/span\u003e\u003c/p\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eBy becoming a member of Bagshot Tennis Club you choose to give us certain personal data such as your name and contact details so that we can use them for purposes connected with your membership. Your choice gives us legitimate interests under GDPR to process your personal data. We will also ask you to check a box when you complete our membership form confirming that you consent to us processing your data for the purposes of membership.\u003c/span\u003e\u003c/p\u003e\n\u003ch4 style=\"text-align: center;\"\u003e\u003cstrong\u003eHow we collect your information\u003c/strong\u003e\u003c/h4\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eWe may collect your \u003cstrong\u003epersonal\u003c/strong\u003e data in a few limited ways, namely:\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eDirectly from you, when you fill in an application for membership, when you make enquiries on our website, when you provide information via the Venue’s club management software or court booking system, or when you interact with us during your time as a member in various other ways (for example, where you enter a competition, renew your membership, sign up for a course or lessons);\u003c/span\u003e\u003c/li\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eFrom someone else who has applied for membership on your behalf (for example a family member or your tennis coach who has provided us with your contact details for that purpose). It should be understood that our coaches operate separately in terms of GDPR and have their own privacy policy although we share data with them.\u003c/span\u003e\u003c/li\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eFrom the LTA (for example, where the LTA passes on your details to us in connection with a complaint or query you have raised about our Venue).\u003c/span\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003ch4 style=\"text-align: center;\"\u003e\u003cstrong\u003eThe types of information we collect\u003c/strong\u003e\u003c/h4\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eWe may collect the following types of \u003cstrong\u003epersonal\u003c/strong\u003e data about you:\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eContact and communications information, including your contact details (including email address(es), telephone numbers and postal address(es) and records of communications and interactions we have had with you);\u003c/span\u003e\u003c/li\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eFinancial information, including bank transfer details;\u003c/span\u003e\u003c/li\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eCertain other information which you volunteer when making use of your membership benefits (for example, when making court bookings or making use of other Venue facilities).\u003c/span\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003c/p\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eWe may also collect data about your health or medical conditions, where you have volunteered this, for example, so that we can cater to you when you attend a Venue social event or a tournament.\u003c/span\u003e\u003c/p\u003e\n\u003ch4 style=\"text-align: center;\"\u003e\u003cstrong\u003eHow we use personal data\u003c/strong\u003e\u003c/h4\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003e\u003cstrong\u003ePersonal\u003c/strong\u003e data provided to us will be used for the purposes set out at the time of collection and, where relevant, in accordance with any preferences you express.\u003c/span\u003e\u003c/p\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eMore generally, we will use your \u003cstrong\u003epersonal\u003c/strong\u003e data for the following purposes:\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eAdministration of your Club membership, including:\u003c/span\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003e o informing you about court/facilities opening hours;\u003c/span\u003e\u003c/p\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003e o taking payment of membership fees;\u003c/span\u003e\u003c/p\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003e o provision of a contact list for the purposes of team recruitment and operation, tournaments and organizing private play\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eFulfillment of orders for goods and services, including court bookings;\u003c/span\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cul\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eAdministration of the Wimbledon ballot;\u0026nbsp;\u003c/span\u003ewhere this is necessary for the performance of a contract (including any written terms and conditions relating to your membership) with you;\u003c/span\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cul\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eResearch and statistical analysis about who is playing tennis in our Club;\u003c/span\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cul\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eCommunication about our Venue activities that we think may be of interest to you;\u003c/span\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cul\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eStoring your details on the software platform we use for our online Club member management database/court booking system. Please note that your own use of the software or system is subject to the Terms and Conditions and Privacy Policy published on that site;\u0026nbsp;\u003c/span\u003ewhere this is necessary for our legitimate interests (for example in the increasing use of our Club’s facilities and participation in the game generally);\u003c/span\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cul\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003ePromoting our Club and promoting goods and services of third parties (for example, equipment suppliers, coaches, and organisers of tennis events) where we think this will be of interest to you;\u0026nbsp;\u003c/span\u003ewhere this is necessary for our legitimate interests (or the legitimate interests of a third party), and/or where we have your consent, as applicable.\u003c/span\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003c/p\u003e\n\u003ch4 style=\"text-align: center;\"\u003e\u003cstrong\u003eAdditional measures to protect the personal data of junior members\u003c/strong\u003e\u003c/h4\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eWe collect personal data only from our coaching provider or directly from the parent/guardian of junior members under 16.\u003c/span\u003e\u003c/p\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eWe do not publish the contact information of Junior Members\u003c/span\u003e\u003c/p\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eJuniors’ parents/guardians can withdraw their consent to the publication of photographs connected with playing tennis at Bagshot Tennis Club\u003c/span\u003e\u003c/p\u003e\n\u003ch4 style=\"text-align: center;\"\u003e\u003cstrong\u003eYour marketing preferences\u003c/strong\u003e\u003c/h4\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eWe will always respect your wishes in respect of what type of communications you want to receive from us and how you want to receive them. There are some communications, however, that we need to send you regardless of your marketing preferences in order for us to fulfill our contractual obligations to you as a member of our Club. Examples of these essential service communications are:\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eRecords of transactions, such as payment receipts or Direct Debit confirmations (as applicable).\u003c/span\u003e\u003c/li\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eMembership related mailings such as your membership renewal reminder, notices of formal meetings and information about Club closures, tennis events and holiday opening hours.\u003c/span\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eYou are in control of how we communicate with you. You can update your choices and/or your contact details by contacting us\u003c/span\u003e\u003cbr\u003e\u003cbr\u003e\u003cstrong\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eSharing your information with others\u003c/span\u003e\u003c/strong\u003e\u003c/p\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eWe do not sell or share your \u003cstrong\u003epersonal \u003c/strong\u003edata for other organisations to use other than as set out below.\u003c/span\u003e\u003c/p\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003e\u003cstrong\u003ePersonal\u003c/strong\u003e data collected and processed by us may be shared with the following third parties, where necessary:\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eOur Committee Members, for the purposes of administering your membership and giving you access to the membership benefits to which you are entitled.\u003c/span\u003e\u003c/li\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eOur coaches.\u003c/span\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003ch4 style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eHow long your information is kept\u003c/span\u003e\u003c/h4\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eWe keep your personal data only for as long as necessary for each purpose we use it. For most membership data, this means we retain it for so long as you have a valid Club membership and for a period of six years after your last interaction with us (for accounting, and record-keeping purposes).\u003c/span\u003e\u003c/p\u003e\n\u003ch4 style=\"text-align: center;\"\u003e\u003cstrong\u003eYour rights\u003c/strong\u003e\u003c/h4\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eUnder certain circumstances, by law, you have the right to:\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eRequest access to your \u003cstrong\u003epersonal \u003c/strong\u003edata (commonly known as a \"data subject access request\"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.\u003c/span\u003e\u003c/li\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eRequest correction of the \u003cstrong\u003epersonal\u003c/strong\u003e data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.\u003c/span\u003e\u003c/li\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eRequest erasure of your \u003cstrong\u003epersonal\u003c/strong\u003e data. This enables you to ask us to delete or remove \u003cstrong\u003epersonal \u003c/strong\u003edata where there is no good reason for us to continue to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).\u003c/span\u003e\u003c/li\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eObject to processing of your \u003cstrong\u003epersona\u003c/strong\u003el data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your \u003cstrong\u003epersonal\u003c/strong\u003e data for direct marketing purposes.\u003c/span\u003e\u003c/li\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eRequest the restriction of processing of your \u003cstrong\u003epersonal\u003c/strong\u003e data. This enables you to ask us to suspend the processing of \u003cstrong\u003epersonal\u003c/strong\u003e data about you, for example, if you want us to establish its accuracy or the reason for processing it. You can also withdraw your consent, where this is the basis for our processing your data (without affecting the lawfulness of our previous processing based on consent).\u003c/span\u003e\u003c/li\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eRequest the transfer of your \u003cstrong\u003epersonal\u003c/strong\u003e data to another party.\u003c/span\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003ePlease note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.\u003c/span\u003e\u003c/p\u003e\n\u003ch4 style=\"text-align: center;\"\u003e\u003cstrong\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eIf you have any queries about this privacy policy or how we process your personal data, or if you wish to exercise any of your legal rights, you may contact the Membership Secretary\u0026nbsp;and complaints contact\u003c/span\u003e\u003c/strong\u003e\u003c/h4\u003e\n\u003ch4 style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003e\u003c/span\u003e\u003c/h4\u003e\n\u003cul\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eby email: bagshottennisclub@hotmail.co.uk\u003c/span\u003e\u003c/li\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eby telephone: 07515 902939\u003c/span\u003e\u003c/li\u003e\u003cli\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003eor by post: Bagshot Tennis Club, College Ride, Bagshot, Surrey, GU19 5ES\u003c/span\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cp style=\"text-align: center;\"\u003e\u003cspan style=\"color: rgb(255, 255, 255);\"\u003e\u003cbr\u003eIf you are not satisfied with how we are processing your \u003cstrong\u003epersonal\u003c/strong\u003e data, you can make a complaint to the Information Commissioner. You can find out more about your rights under applicable data protection laws from the Information Commissioner’s Office website: \u003ca href=\"http://www.ico.org.uk/\"\u003ewww.ico.org.uk\u003c/a\u003e.\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003c/p\u003e","ComponentCode":null,"ComponentData":null,"ComponentError":null,"Background":{"Colour":null,"ImageURL":null,"ImageCrop":null,"Filter":null,"Html":"\u003cdiv class=\"cms-image\"\u003e\u003c/div\u003e"}}],"Height":0,"ColumnSpacing":0,"BottomMargin":0,"IsFullWidth":false,"IsBackgroundFullWidth":false,"Background":{"Colour":"rgb(76, 109, 160)","ImageURL":null,"ImageCrop":null,"Filter":null,"Html":"\u003cdiv class=\"cms-image\" style=\"background:rgb(76, 109, 160)\"\u003e\u003c/div\u003e"}}],"PageURL":"https://www.bagshottennis.co.uk/Cms/Spaces/POLICIES/Privacy+Policy?version=3","AllVersions":[{"ID":27,"Name":"v1 - Privacy Policy - Kelli Bruzas - 16/07/2020 20:09"},{"ID":33,"Name":"v2 - Privacy Policy - Kelli Bruzas - 16/07/2020 20:48"},{"ID":82,"Name":"v3 - Privacy Policy - Kelli Bruzas - 18/05/2021 08:29"}],"Comments":[],"UpdatedComments":[],"Spaces":[],"IsWatching":false,"LastViewTime":null,"CanEdit":false,"CanPublish":false,"CanCopy":false,"CanComment":false,"CanReadComments":false,"CanModerateComments":false,"CanLike":false,"CanWatch":false}